Administrative Assistant

Location: Saint Paul Park, MN

Department: Persolvent

Type: Full Time

Min. Experience: Mid Level

Persolvent, a market leader in innovative payment solutions based in St. Paul Park, MN, is seeking a polished Administrative Assistant to support the company’s CEO. This role provides trusted support that impacts all levels of our business. You will be challenged with an array of activities and responsibilities that require a high degree of administrative capabilities, interpersonal skill, and tact.

The ideal candidate will have strong communication skills, meticulous attention to detail, 5+ years of providing administrative support to high-level executives, a bachelor’s degree, and have a proven track record of success in the following areas:

Key Deliverables:

  1. Calendar Management & Scheduling: Manage the CEO's busy calendar by arranging meetings and conference calls, as well as confirming and rearranging appointments as needed.
  2. Productivity & Prioritization: Maximize the CEO’s productivity by organizing his email inbox, screening voicemails, drafting correspondence, responding to messages when appropriate, and following up on action items to ensure deadlines are met.
  3. Superior Communication: Must have excellent verbal and written communication skills. This includes a great phone presence, correct spelling, proper grammar, editing, dictation, and basic layout. A high level of proficiency with Word, Excel, PowerPoint, and Outlook is required.
  4. Interpersonal Skills and Discretion: This role requires the use of sound judgment to handle inquiries from employees, clients, partners and vendors and to resolve concerns or escalate issues as necessary. Must be able to handle confidential information with discretion.
  5. Events and Hospitality: Plan and coordinate special events and meetings; includes sending invitations, setting up AV in conference rooms, ordering food & beverage catering, entertainment, set up/clean up, etc.
  6. Travel Coordination: Book complex travel arrangements for members of the executive team; maximizing use of miles, points, and medallion status.
  7. General Administrative Support: Draft agendas, attend meetings and take notes, create documents and presentations, file contracts, update contacts, purchase equipment and office supplies, and other tasks as assigned.  Requires occasional use of personal transportation to run errands or attend meetings.
  8. Reception: serve visitors at the front desk by greeting, welcoming, directing, and announcing them. Maintain security by controlling access to the building via the front desk.

If you possess the success factors listed above and share our company’s core values of honesty, integrity, excellence, customer focus, passion, professionalism, and charity, then we encourage you to apply.

About Us:

Persolvent is a market leader in innovative technology solutions based in St. Paul Park, MN. At Persolvent, we are passionate about our customers, co-workers, and the product that brings us together. We work hard to ensure our customers get the most out of our product and we have fun while doing it! 

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